While writing professional letters or corresponding with business heads, it is acceptable to address the letter to the Department. To Whom It May Concern alternatives such as Dear To punctuate this greeting properly, Use a comma after Dear Sir/ Dear Madam. Use Dear Sir or Madam vs To Whom It May Concernĭear is a classic salutation that is much more common in modern letter-writing due to its simplicity and versatility. You can still avoid using it and instead use these alternative greetings, 1. It is possible that you have made every effort to find the name of the person you wish to address but have had no luck. To Whom It May Concern works well if you are sending copies to multiple people.Īlso Read: Best online whiteboards | Everything you must know To whom it may concern alternative words to use We live in an age of information and finding the name is not that difficult making generic greetings obsolete. To Whomsoever Considered is considered archaic and unnecessary in recent times. In such cases, you can entirely skip using it in your letter and start with Hello. Hello is a casual salutation that is useful when using informal correspondence such as emails, memos, or direct messages on social media. This salutation works well when you don’t know the recipient’s name and want to come across as polite and respectful. It’s not considered rude to use it in your cover letters, proposal letters, and other correspondence. Give double space after writing To Whom It May Concern and before beginning the rest of your letter. There are few rules which are mandatory while using it salutation in your official letter. Double-space after To Whom This May Concern The only thing to remember is to capitalize the first letter of each word without fail. Both these versions are correct and can be used interchangeably. It might also be written as To Whom This May Concern. Also be written as To Whom This May Concern It is an outdated greeting and there are many other alternatives for starting a letter. Try to avoid To Whom This May Concern lettersĭo everything you can to find out the recipient’s name and address before deciding to use it in your letter. It can also be used while lodging a customer service complaint. Try to avoid using this salutation as it seems to be old and stuffy. Use it to address someone only if the recipient’s name is unclear. Use To Whom This May Concern only when recipient is unclear
Ensure that the salutation you use is grammatically correct. You do not want to use the wrong greeting while sending an official letter. Never use To Whomever It May Concernĭo not use To Whomever It May Concern instead of To Whom It May Concern as it is grammatically incorrect. Using To Whom It May Concern might portray you as a lazy person in front of the recipient. Try to use the exact name of the person if possible. In today’s world, finding a name on the Internet has become very easy. To Whom It May Concern cover letter is considered lazy This is the first and foremost rule while using To Whom It May Concern. Anything else might create a negative impression on the reader.
While using the letter salutation, remember to make the first letter of each word in capital. Here are the top 10 tips you must keep in mind while using it in your letter, 1. The letter greeting To Whom It May Concern should ideally be avoided as it has become obsolete and considered stuffy. It is useful to write letters when you don’t have time or couldn’t find the name of the person.Īlso Read: Two weeks notice letter | A comprehensive guide 10 tips to note while using To whom it may concern To Whom It May Concern is a letter greeting used when you are unsure about the person’s name whom you are addressing in the letter. To Whom It May Concern is a letter salutation that is used in business correspondence when you don’t have a specific person to whom you are addressing, or when you don’t know the name of the person to whom you are writing the letter. Frequently used To Whom It May Concern letter sample To whom it may concern